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Student Administrator

Posted on: Sunday 11 August
Posting no: 2279467841

The MRC Clinical Sciences Centre provides an exciting and stimulating environment for postgraduate research students to learn their trade. Students in turn, play an integral and valued role in our research programme.

The Postgraduate Training Co-ordinator supports the Director of Postgraduate Studies in his/her mission to recruit the most promising PhD students to the CSC, to provide them with the tools they will need to successfully complete their studies, and to give the best possible preparation for future careers.

Working Relationships:
The Postgraduate Training Co-ordinator will work closely with the Director of Postgraduate Studies as well as Group Heads, CSC admin and support staff, Imperial College Registry and Graduate School, and RCUK SSC.

Main Duties:
The Postgraduate Training Co-ordinator works closely with the Director of Postgraduate Studies to manage and review all aspects of higher degree registration within the Institute.

- Development and implementation of standard procedures to monitor performance and to promote good practice in research degrees, based on MRC and Imperial College policies and guidelines

- Administration of the CSC's annual student recruitment programme including advertisement, receipt and acknowledgement of applications, taking up of references, organisation of interviews and administration of allocation

- Oversight of research student registration in conjunction with Imperial College Registry, to maximise HEFCE returns and meet UKBA reporting requirements

- Registration of new students with RCUK Shared Services Centre, updating and monitoring students' status and payroll to ensure accurate records are kept in Oracle. Completing leaver's forms.

- Coordination of the annual October induction process for Postgraduate students, including presentation to the new students, updating of the Institute's Postgraduate Guidelines, and administering the Lecture Series

- Maintaining a departmental student database and electronic student files

- Monitoring each student's academic assessment milestones, including administration of the student seminar series and completion of English tests and Professional Skills Development courses

- Primary point of contact for all students with queries or concerns, including security cards, library access, HR, finance, travel, or academic requirements

- Producing reports and statistics on the postgraduate training programme for the bi-annual Imperial College review process, MRC Quinquennial review, annually for MRC Head Office on the Je-S reporting system, and as required by Finance, HR or the Director

- Administration of summer student exercise, including undergraduate and A level student recruitment, allocation and payment. Arranging student housing, demonstrations, and final seminar day.

- Management of the student job programme within the CSC with laboratory equipment officer

- Act as Awards Officer for Disabled students with MRC funding, working closely with Imperial College Disability Advisory Services to support the students, including ordering materials and funding assessments and training

Note: This job description provides an outline summary of the duties of the post. Amendments may be necessary but will be made in consultation with the post holder

Position and Person Requirements:

Education, qualifications and training
Essential: To 'A' level standard or equivalent
Desirable: To graduate standard or equivalent

Previous work experience
Essential: Experience of education administration
Desirable: Demonstrable success in a similar post
Experience organising meetings or events

Skills and ability
Essential:An ability to maintain accurate, detailed records with proper regard to confidentiality
An ability to use initiative
Proven ability as a flexible team member who can also work independently
A good telephone manner and the ability to communicate with a wide range of people
An ability to deal with and prioritise a varied and complex workload
An ability to work under pressure whilst maintaining a high degree of accuracy
A high degree of tact and diplomacy

Technical knowledge
Essential:IT literate e.g. MS Office
Desirable:Knowledge of Oracle software

Essential:An open and positive attitude to working in a changing environment, as part of a multi-site team
An ability to work in an environment where there are continual interruptions
Commitment to an excellent standard of customer service
Commitment to continual improvement of all aspects of the role.

How To Apply:

This vacancy is open to internal candidates and Civil Service & NDPB employees only

Due to the current recruitment restrictions we are only able to accept applications from internal candidates and employees of the Civil Service and NDPBs.

The closing date for applications is 26 November 2012. The interview for this vacancy will take place o

Contact the ad poster

 Contacts of a commercial nature will NOT be entertained
phone: MRC Clinical Sciences Centre (CSC) on 01793 867003